Communication · Access
An AAC-friendly outing note
A short handoff can help staff, hosts or activity leaders understand how to communicate without turning a person’s private history into a public briefing.
Start with how to communicate.
Say what the person uses to communicate and how much response time helps. Ask people to speak directly to them and to ask before touching or moving a communication device.
- Communication: [device / pictures / gestures / writing / speech / combination]
- Response time: [what usually helps]
- Useful words or choices: [break / stop / more / finished / something else]
Add only the support that matters today.
Include the practical pieces that make this specific activity easier: where a break can happen, what makes instructions clearer, and who to ask if the plan needs to change. Leave unrelated personal details out.
Make choice possible.
Offer real choices that are actually available. “Do you want the pool or the café?” works only if both are open. Include ways to say no, stop, finished or something else.
Borrow this one-paragraph note.
Please speak directly to our family member and give them time to respond. They communicate using [method]. Please keep their communication available and ask before touching the device. It helps to [specific support]. They may ask for a break using [cue]. If the plan changes, please [how to explain it]. Thank you.